How CentralReach helped this mission-driven organization resolve billing issues, optimize its operations, and expand into new disciplines.
About Arizona Autism United.
Since its founding in 2006, Arizona Autism United (AZA United) has remained committed to serving as many families as possible through individualized support. Established by current CEO Dr. Aaron Blocher-Rubin, BCBA and a group of local families experiencing a lack of quality care, AZA United started out small, and through commitment to its mission, has become a leading nonprofit organization serving hundreds of families through a variety of client, family, and community-oriented autism therapy services.
The early days of AZA United… and applied behavior analysis (ABA).
How it all started:
When the organization started 15 years ago, ABA was still largely unknown in Arizona. Founder and CEO Dr. Aaron Blocher-Rubin, BCBA, recalled, “We pretty much had one funder, and that was our state’s DDD, Division of Developmental Disabilities.”
At the time, the services the organization provided weren’t specifically ABA, but basic-level direct care, like habilitation and respite. They tried to provide a hybrid approach to give clients more training, better goals, data, and so forth -- but it was very limited.
Over the next 10 years, things began to evolve as ABA became more recognized. The DDD program created what Aaron refers to as an “ABA-lite” model. Electronic medical record (EMR) and practice management (PM) software weren’t yet necessary because billing was so straightforward. “It was simple. There were 3 billing codes… no modifiers, and we just billed the state and they paid us in 30 days,” Aaron said.
The growth of ABA -- and the transition from paper to electronic software.
Over the next few years, AZA United’s operational needs continued to grow as ABA billing became more complicated. They quickly realized their old systems simply wouldn’t cut it. “It was obvious that we needed to go electronic for insurance billing,” Aaron said.
Initially, they decided to go with a simple and affordable solution they learned about from some peers in the industry. “It was a month to month contract and we thought, all right, let’s just get started here,” said Aaron. “[It] carried us for several years, but during that time things continued to evolve rapidly.”
Aaron said that their program really started to grow, with nearly all clinical services shifting away from the DDD to insurance billing -- whether Medicaid or commercial. “It became obvious that we needed something a lot more robust that could grow with us as we continued to scale up.”
As ABA continued to gain traction, so did the complexity of providing and billing for services. Insurance requirements were becoming more complicated, electronic visit verification (EVV) entered the scene, and changes were happening in quick succession.
Rapid industry changes occurring in parallel with the organization’s growth left little time to learn these new processes, particularly the intricacies of insurance and billing changes. They were limited by the capabilities of the system they were using at the time, which lacked the functionalities needed to meet these new requirements.
“We made mistakes,” Aaron said, “And I know for certain that there was a period where we underbilled, because we didn’t really understand the way codes and billing and modifiers and all those things worked. I know that we missed a lot of opportunities because we didn’t fully understand the intricacies of insurance billing.”
As a growing organization in an evolving field, it became imperative to find an ABA-specific software that could adapt to any industry change thrown their way -- and one that was robust enough to streamline complex billing processes, facilitate optimization across all business areas, and keep them compliant with state and federal regulations.
The search for a better solution.
AZA United explored a number of different softwares, from traditional hospital-type EMRs and large systems to smaller ones. Aaron knew about CentralReach from ABA conferences as well as recommendations from other providers, but wasn’t clear on the capabilities offered.
However, once he learned about the ways CentralReach had evolved -- its various mergers and areas of investment -- he decided to take another look. He was excited to learn that many of the features and integrations were exactly what AZA United needed.
From there, Aaron said “It was very unanimous among our leadership team that [CentralReach] was definitely going to be the best option for us.” In 2019, they signed the contract.
One year with CentralReach.
“We launched in June last year. So we’re at exactly one year, now. And it’s been great,” Aaron said. “It’s definitely solved a lot of issues for us. I think what I’ve most appreciated is the level of support. And I’ve told [CentralReach CEO] Chris Sullens this, I don’t know any technology products that give us this much support.”
Aaron mentioned their Customer Success Lead, saying, “we work with [our CSL] very frequently, and she pretty much gives us unlimited time. It’s just so helpful because there are so many little things we are trying to get right. Having that kind of guidance for a system this complex and this important just makes all the difference.”
Optimization at all levels -- from billing, and beyond.
CentralReach has helped the team at AZA United automate their revenue cycle management, enable maximization of claims, and correct costly billing errors -- all of which were impossible using their old system. Their new billing processes have not only helped avoid mistakes that cost them revenue in the past, but, as Aaron put it, “forced us to learn a lot that we just didn’t know before.”
CentralReach has helped capture revenue that might otherwise have been left on the table. Referring specifically to Medicaid, Aaron said, “there’s quite a variance there... it can be almost double the reimbursement rate with some plans if you use the correct modifiers appropriately. CentralReach has made it much easier for us to streamline the setup correctly for each clinician.”
CentralReach’s transition of company data from paper and local storage to the cloud helped the team prepare for the impact of COVID-19. While in the process of getting ramped up on the new system, they were able to pivot to telehealth as needed.
Overall, Aaron said they’re simply able to function more efficiently and with increased peace of mind using CentralReach. “I highly recommend [CentralReach] to people and I think it’s the obvious choice, frankly, if you’re in this field.”
What does the future hold for AZA United?
While ABA will always remain a part of AZA United’s offering, the organization remains dedicated to its original mission, established during its founding in 2006: to help as many individuals and their families affected by autism as possible throughout their lifetime.
Today, they are doing just that. AZA United offers speech therapy, has started a counseling program, and recently hired a psychologist to begin diagnostic evaluations. They’re excited to utilize CentralReach for disciplines beyond ABA, and have already moved their speech therapy and counseling services onto the platform. Future expansion plans include new facilities across the state of Arizona with adult programs, job training, community and day programs, group homes, additional therapy services, and more.
CentralReach is honored to play a role in AZA United’s incredible and ongoing journey, and is eager to continue championing them through leveraging its technology to achieve goals that will enrich the lives of countless individuals.
CentralReach is the leading provider of Autism and IDD Care Software, providing the only complete, end-to-end software and services platform that helps children and adults diagnosed with autism spectrum disorder (ASD) and related intellectual and developmental disabilities (IDD) - and those who serve them - unlock potential, achieve better outcomes, and live more independent lives. With its roots in Applied Behavior Analysis, the company is revolutionizing how the lifelong journey of autism and IDD care is enabled at home, school, and work with powerful and intuitive solutions purpose-built for each care setting.
Trusted by more than 150,000 professionals globally, CentralReach is committed to ongoing product advancement, market-leading industry expertise, world-class client satisfaction, and support of the autism and IDD community to propel autism and IDD care into a new era of excellence. For more information, please visit CentralReach.com or follow us on LinkedIn and Facebook.